1. Scope
This policy explains how Escom Events collects, uses, discloses, and protects personal data when you:
- Visit escom-events.com and related Escom-operated event microsites / brand sites
- Register for conferences, summits, webinars, or bespoke programs
- Sponsor, exhibit, speak, or partner with us
- Contact us by email, form, chat, or phone
- Interact with on-site badge scanning or post-event follow-up
Third-party sites we link to have their own policies.
2. Personal data we may collect
Depending on your interaction, we may process:
- Identity & professional details: name, job title, company, industry, country
- Contact details: email, phone, postal / office address
- Registration & billing details needed to fulfil an order
- Event preferences, session interests, dietary / accessibility notes you choose to provide
- Communications you send us
- Technical data: IP address, device/browser type, pages viewed, referring URL, cookie identifiers
- On-site: badge data (typically name, title, company, country) and optional exhibitor scans you consent to
We do not sell attendee personal data. Suspicious offers of “Escom / CyberSecAsia attendee lists for sale” should be ignored and forwarded to cybersec@escom-events.com (notice published on cybersecasia.org).
3. How we collect data
- Directly from you (forms, registration, email, contracts)
- From your organisation when it nominates you as a delegate, speaker, or contact
- From publicly available professional sources where lawful and relevant to B2B outreach
- Via cookies and similar technologies (see Cookie section)
- From exhibitors / partners only where you have agreed to a badge scan or equivalent sharing
4. Purposes & legal bases (draft mapping)
| Purpose | Example | Draft basis (confirm with counsel) |
|---|---|---|
| Deliver events & services | Registration, access control, programme delivery | Contract / legitimate interests |
| Customer communication | Service emails, venue updates | Contract / legitimate interests |
| Marketing of similar Escom events | Relevant summit invitations | Consent and/or existing-customer soft opt-in where allowed |
| Improve websites & products | Analytics, diagnostics | Legitimate interests / consent for non-essential cookies |
| Security & fraud prevention | Abuse detection, fake-list alerts | Legitimate interests / legal obligation |
| Legal & accounting | Invoicing, tax, dispute handling | Legal obligation / contract |
5. Sharing
We may share personal data with:
- Escom group entities and regional offices involved in delivering your request
- Venue, AV, registration, and platform vendors under contract
- Sponsors / exhibitors only when you allow a badge scan or equivalent opt-in share
- Professional advisers and authorities where required by law
- A successor entity in a corporate transaction, subject to appropriate safeguards
We require processors to protect data and use it only on documented instructions.
6. International transfers
Escom operates across multiple Asian jurisdictions. Personal data may be transferred to or accessed from Singapore, the Philippines, Hong Kong SAR, Mainland China, and other countries involved in an event’s delivery. Transfer safeguards await legal confirmation.
7. Retention
We keep personal data only as long as needed for the purposes above, including legal retention for contracts and finance. The retention schedule awaits legal confirmation.
8. Security
We apply technical and organisational measures appropriate to B2B event operations. No method of transmission over the internet is fully secure; please use official @escom-events.com channels.
9. Your rights
Subject to applicable law (including Singapore PDPA and other local statutes), you may request access, correction, or withdrawal of consent for marketing, and raise other rights available in your jurisdiction.
How to exercise: Email the designated privacy contact (to be confirmed) with enough detail to verify your identity and locate your records.
Marketing opt-out: use unsubscribe links or email the same contact with “Unsubscribe”.
10. Cookies and privacy choices
This preview page does not use optional analytics or marketing tracking. Its non-blocking privacy bar stores your choice on this device. You can continue reading without choosing, and reopen Privacy choices in the homepage footer.
When you submit a question through Ask ESCOM, the question, language and current page URL are sent to the ESCOM AI service to generate a response. No question is sent merely by opening the panel. The service may log your question, matched knowledge identifiers, confidence and request identifier for diagnostics and abuse prevention. Backend retention details remain to be confirmed in this draft. Chat questions are not saved to persistent storage in your browser. Please do not include personal or confidential information. Cookie categories, providers and retention details for other ESCOM properties remain subject to legal review.
11. Children
Escom B2B services are directed at professionals. We do not knowingly collect data from children.
12. Changes
We may update this policy and will post the new version with a revised “Last updated” date.
13. Contact
Privacy requests: Contact to be confirmed after legal review.
Singapore office: 60 Paya Lebar Road #08-55, Paya Lebar Square, Singapore 409051
Fraudulent data-sale reports: cybersec@escom-events.com